File Migration: SharePoint vs Azure Files

Smoothing the transition for not-for-profit organisations and small businesses

Welcome to this comparative blog between SharePoint and Azure Files for small organisations transitioning to cloud-based storage from on-premises servers. It has been curated to simplify the steep learning curve associated with such a technological leap and guide you through the best choice for your organisation.

• Understanding SharePoint and Azure Files

• The 'Just like a Network Server' Approach of Azure Files

• Modern Approach to File Storage with SharePoint

• Limitations of SharePoint and the Need for Azure Files

• Moving Towards the Future with SharePoint

Understanding SharePoint and Azure Files

Firstly, it's essential to have a basic understanding of the two options at hand. SharePoint, a cloud-based service, aids organisations in sharing and managing documents and content, insights, and applications, promoting teamwork. Conversely, Azure Files offers fully managed file shares in the cloud that are accessible via the industry-standard Server Message Block (SMB) protocol.

The 'Just like a Network Server' Approach of Azure Files

Azure Files has a unique approach; it feels "just like a network server". Simplicity and familiarity play a significant role here. Staff requiring little to no training to continuously manage files, just as they did on their On-Prem servers, will likely be drawn to this.

Modern Approach to File Storage with SharePoint

SharePoint steps away from the traditional network server approach, leveraging the modern orientation. This system promotes enhanced collaboration, document management, and content management. However, with this advanced system comes a slightly steeper learning curve for staff members who aren't used to such a platform.

Limitations of SharePoint and the Need for Azure Files

While SharePoint is the modern and sophisticated solution for most, certain industries may find it challenging. Software, such as CAD or broadcast video editing, where large files are a part of daily operations, may struggle with SharePoint. These industries may require On-Prem or Azure files with a high-speed network link, giving them the robustness needed to perform these heavy tasks efficiently.

Moving Towards the Future with SharePoint

Change is a necessary step for growth. Although SharePoint's learning curve might be a serious consideration, its benefits outweigh the initial difficulties, given its collaborative capabilities and advanced document management. Most importantly, once acquainted with this system, it's ultimately more straightforward, reducing the need for constant IT assistance.

In conclusion, while Azure Files provides a more traditional and familiar approach, SharePoint empowers organisations with a more advanced, collaborative, and potentially future-forward method. Yet, it is important to consider your organisation's specific needs, the nature of your industry, and the skills and adaptability of your team before making a decision.

Remember, what feels challenging now is the foundation for seamless operations in the future. So why not take a step forward and become more modern in your approach?

Keen to discuss more and find the perfect fit for your organisation? Don't hesitate to Book a free chat with GBA today!