SharePoint - What do IT Think?
Overcoming Limitations of SharePoint: Navigating Permissions and Security
An Expert Insight
Today, we discuss a complex issue that often raises questions and concerns: dealing with SharePoint's permissions model, IT security, and overcoming permission creep. Let’s unlock SharePoint's potential for small businesses and Not-for-profits.
Key Points of Concern:
The limitations of SharePoint's basic Owner, Member, and Visitor model
Understanding permission creep and managing its risks
Mitigating SharePoint's inability to work across sites
Tackling poor documentation from SharePoint vendors
Handling the risks of a multitude of site owners
Unraveling SharePoint's Permission Model
The inherent limitations of SharePoint’s basic Owner, Member, Visitor model often puzzle businesses and nonprofits. There seems to be a significant risk of well-meaning staff members being promoted out of necessity to fulfil organisational needs, therefore increasing the risk of a potential security breach. The essential question is: Are there too many cooks in the SharePoint kitchen?
Understanding Permission Creep
Permission creep occurs when users accumulate excessive access rights over time, mainly due to changes in their job roles. This scenario poses a threat to an organisation’s security and data integrity. Unfortunately, the risk associated with this eventuality can often be overlooked in the pursuit of operational efficiency.
Reinvigorating SharePoint Across Sites
Another common challenge organisations face is SharePoint's inability to work across multiple sites. While Microsoft has made strides to improve this, the current setup leaves security buffs wanting more. A foolproof, cross-site functioning SharePoint is paramount, especially for organisations that rely heavily on collaboration and data security.
Poor Documentation from SharePoint Vendors
When businesses engage SharePoint vendors, they often encounter issues with lacklustre documentation. Sometimes, the IT department is handed over a half-baked solution, making their job harder. The quality and clarity of documentation can significantly impact the ease of troubleshooting, maintenance, and overall understanding of the system.
Too Many Owners. Too Much Risk
Further escalating the problem is the phenomenon of site owners' overpopulation. With an excess of personnel having the authority to alter security settings, the security posture of your SharePoint site can be compromised. The effects include a weakened security framework, making the system more vulnerable to cyber threats.
The GBA Online Solution
Don't throw in the towel yet! The silver lining to this problem lies with GBA Online. Our team of experts provides tools and solutions tailored for small businesses and not-for-profit organisations that use SharePoint. GBA Online ensures comprehensive documentation to back up your IT team and mitigate many risks associated with SharePoint. Our systematic and accessible approach to IT security and SharePoint management ensures optimum security without compromising functionality.
Conclusion
While SharePoint may have a few challenges surrounding the permissions model, security, and the risk of permission creep, reliable solutions exist. By engaging with the expert team from GBA Online, you can rest assured that your SharePoint woes will be a thing of the past. Not only that, but the clear and detailed documentation provided will empower the IT staff in your organisation, effectively mitigating risks associated with SharePoint.
Don't let obstacles prevent you from effectively using SharePoint. It's time to understand your IT needs and help your organisation thrive!
Ready to overcome these challenges? Book a free chat with GBA Online today.